Fax App: 9 Business Opportunities
2022 is the year when technological progress entered its heyday phase. Nonetheless, this does not prevent people from using the traditional fax, first produced in the 19th century. Even more shocking is that fax still plays a vital role in the daily work of many companies. Legal documents, reports, receipts, and anything that requires the signature of an individual are sent by fax. However, it is never too late to open the door to the future!
Today, every business has access to a fax app that saves you time and money. The fax app is an upgraded version of the traditional fax. In this case, the faxing process over the Internet: the system sends files in digital format to any device. Thus, the person sitting at the fax machine no longer has to wait for your message to arrive because a fax from iPhone or Android fits in your pocket and is available anywhere in the world. However, this is not the only advantage – we found nine ideas on how the fax app improves business processes.
Fax App Doesn’t Have Bulky Devices
Online fax eliminates the need for a fax machine with a separate dedicated telephone line. You will not have to spend money on repairing a fax machine, the parts for which are tough to find. Also, the less equipment in your office, the more jobs available. You only need a smartphone to work: you can download the program in AppStore or Google Play.
Fax App Reduces Office Phone Costs
Since fax on your phone does not require any additional lines or equipment, you can save money. An annual subscription to the app costs about $20, which is several times cheaper than a phone tariff plan. In addition, you can completely disconnect the line and not pay for linking a phone number to your office.
Fax App Improves Privacy
Many faxes contain legal documents, business correspondences, passports, IDs, and cards, which should remain secret from prying eyes. Using online fax, you can send files to the necessary email, instead of a fax machine, to which all company employees have access. So you increase the level of protection of client and business data.
Fax App Makes It Easy to Send Documents Internationally
Your data will not pass through the public switched telephone network without a dedicated telephone line. This not only increases confidentiality but also simplifies the international delivery of documents. Using your email, you can send files to another country at any time without any extra costs.
Fax App Allows Perform Group Delivery
Suppose you have ten offices in different parts of the world and you need to send files to these cities. It will take you at least 3 hours to send faxes through a special device: the time difference, the quality of the telephone line connection, and the device’s speed affect the data delivery time. However, by scanning documents on your smartphone, you can send out a document in minutes using the group mailing feature.
Fax App Provides High Mobility
The ability to schedule, send and receive faxes away from the office provides high mobility. As long as your smartphone is connected to the Internet, you can send and receive faxes. If your employees are traveling, they no longer have to look for a fax machine to send or receive one file.
Fax App Helps Easily Import Signature
Most companies still use the fax machine because it is a good method of exchanging signatures for legal documents and contracts. However, you can digitally sign or easily import your handwritten signatures with online fax. This will simplify the work of many employees since they will not have to wait long for documents with signatures.
Fax App Checks for Unwanted Faxes
No matter what your company uses, first of all, be it phone, email or fax, spam will always make its presence known. Online fax helps eliminate the problem by allowing your business to filter out essential addresses from unwanted ones using the allowlist or blocklist feature.
Fax App Provides Access to Larger Files
If your company strictly uses email to send files, you may find it impossible to send files larger than 25MB. Thanks to the fax app, you can now send files longer than 100 pages and videos, high-resolution images, audio files, and spreadsheets. Also, using the group delivery function, documents will reach several people at once without too much difficulty.
Conclusion
These nine examples perfectly prove that in the 21st century, there is no good reason to use a fax machine. Maintaining the tool exceeds the cost of buying a fax app. The new technology simplifies international document deliveries, raises confidentiality, enables group delivery, and improves employee productivity. If you have a smartphone and free Internet access, install a fax app and take your business to the next level!
