PDF Scanner: 10 Reasons Why It's Good for Business
The scanner is an indispensable thing in the business world. For the first time, this tool appeared in 1902: the German inventor Arthur Korn presented a kind of telefax, which he built on the method of photoelectric scanning. People used the bulky traditional scanner for at least 100 years until the PDF scanner replaced it.
PDF scanner is a digital document scanner that fits in your pocket. In other words, the PDF scanner is available in both iOS apps and Android apps. This tool can convert a business document, contracts, paper notes, book pages, traveler’s checks, and reports into digital format in seconds. Also, with the help of this technology, you can put a stamp or signature and share high-resolution multi-page documents in PDF or JPEG format.
Today, large companies such as Apple, Microsoft, and Google, cannot do without a PDF scanner. Want to know why this tool is good for business? We have highlighted ten benefits of a PDF scanner that business leaders don’t talk about!
Best Document Storage Conditions
If you have valuable historical papers, they must retain their content for many years. Unfortunately, the aging process accelerates each time workers use these papers. Scanning documents is a new generation solution. First, a pdf scanner allows you to save the document from physical deterioration: workers will be able to view pages without touching the paper. Secondly, the Scanner App has a function to improve the legibility of old printed documents.
More Free Space
Agree – the use of first-class office real estate to store business records is unwise and expensive. However, by purchasing a PDF scanner, you free up more free space that you can use to increase your company’s income. Instead of storing bulky documents on the shelves, you can move them to online storage and set aside room for new workers.
Good Data Security
Protecting printed documents is impossible in today’s environment. A PDF scanner offers good security for papers: the system can encrypt files, protect them with a password, and store them securely in the cloud. Only you can assign users to whom the files will be available. At any time, you can track the actions of your colleagues and, if necessary, restrict access.
Simple Format of Interaction with Employees
Document scanning makes it easy to share documents and collaborate on projects from anywhere globally since all you need is an iPhone or Android to work. Employees in multiple locations can simultaneously access and view electronic documents without reproducing the information on real paper.
Audit Compliance
Regulatory compliance is the number one rule for most businesses. PDF scanning paper app makes it easier for companies to meet their legal and regulatory obligations, as file sharing between businesses is several times faster. In addition, the system can format, index, and display files to meet the most stringent audit requirements. By automating these processes, you can gain more time for marketing and promoting your business.
Improved Customer Service
If your business is located in many parts of the world, it isn’t easy to provide high-quality customer service. Regardless of how many managers will be in the company, it is impossible to communicate with each client and hear his opinion. With scan PDF Docs, you no longer have to mail invoices, bank statements, and other data. The platform allows you to quickly receive critical information about customers from all over the world.
Less Paper Clutter
Clutter is a problem that reduces worker productivity. Don’t take it for granted if you’ve had paper clutter in your office for years. Instead, it would help if you strived to provide a good working environment. The PDF scanner app will help achieve this: the system prevents the accumulation of excess paper, thereby saving employees from a long search for documents and increasing productivity since you can store all files orderly, in separate folders.
Better Disaster Recovery
Paper documents are the most vulnerable during a flood, fire, earthquake, or other natural disasters. Luckily, a PDF scanner provides secure emergency document recovery. You can store scanned files in the cloud, copy images to any digital media or hard drive and provide electronic security. Even if your office suffers, all documents will be in a safe place.
More Free Time
The Association for Intelligent Information Management (AIIM) conducted a study that found that searching for a single paper file can take an average of 37 minutes. The Scanner App makes it easy to access business files. Any employee can extract the necessary information without leaving the desktop.
Tree Safety
By scanning documents online, you improve the company’s state and benefit the environment. According to the Paperless Project, office workers use about 10,000 papers each year. Imagine how many trees are cut down to satisfy human needs! Even if some paper ends up in the waste stream, it still harms the environment. The PDF scanner does not use paper, thereby making the planet greener.
Conclusion
Keeping up with global trends is the key to the company’s prosperity. Traditional scanners require a large investment, both in repairing the tool and the material to work with. However, a PDF scanner is a modern solution that requires investment only once a year – an average subscription to the app costs $200, which is much cheaper than buying paper. Taking a step into the future, you will take your business to the next level!