People prefer to focus on a few features in their search for a secure file sharing solution, such as pricing, cloud replacement, and implementation timetable. It’s hard to keep track of your employees’ work habits, whether your company has 50 or 3,000 employees. Managed file transfer (MFT) is a technology platform that provides a secure file-sharing solution for businesses. This article will teach you the eight essential control features for secure file sharing.
Limit User-Level Access
It’s a good idea to limit who has access to your data because not every user should be allowed to access the file-sharing system. You’ll need a secure file-sharing solution that lets you see who has accessed, uploaded, duplicated, downloaded, or deleted your data.
Secure Protocol Enforcement
You can use secure protocol enforcement to create and enforce business standards and ensure that files use a secure protocol, such as SFTP or FTPS, instead of encrypted FTP to transmit data.
Multi-Factor Authentication Method
Multi-factor authentication is an access control method that is gaining popularity in secure file sharing systems. Find a secure file-sharing solution that allows users to enter a one-time passcode (OTP) sent to their mobile device, the email address associated with the account, or the TOTP app, such as Google Authenticator.
System Generated Passcodes
Another security measure to protect data is the use of system generated passcodes. Password or SSH (Secure Shell) keys are examples of such passcodes. Before allowing access to the file, SSH keys, similar to passwords but more secure, are used to verify the user’s identity by combining the user’s public key with an internal private key.
Restrict User Country Access
If your company is not obligated by ITAR, limiting access by country will considerably minimize the number of cyberattacks. This can be done by setting up access limits based on country IP addresses in a secure area. For example, if your company has offices in Canada and Germany, you can block access from other countries.
User Location IP Address
If you need to restrict further access, you can do so based on the location of the IP address. Each account can only be accessed from a pre-approved location, whether employees work remotely or from an office.
Access to any Devices
Your organization will have more flexibility if you choose a file-sharing solution that provides access from any device and platform. In this way, businesses can save time by connecting to an FTP server and using a web-based interface to transfer data with one click.
Strong Password Rules
Weak passwords are a huge security risk for an account, so ensure your secure file sharing solution allows you to enforce strong password rules. Choose a system that refreshes and modifies the password after some weeks without sacrificing the integrity of the data.
Consider these eight essential control features you need before choosing your next secure file-sharing solution. These capabilities are essential to protecting your data and ensuring adherence to the required rules.