It’s something you may have done thousands of times already: you walk from your computer to the printer, the fax machine, the filing cabinet, or paper shredder, and back to your desk several times a day, every day while at work.
But are those extra steps absolutely necessary to send a fax? Well, as it turns out, there’s an easier way to send or receive large files for your business or personal use. Online faxing boasts several reasons to ditch the traditional fax machine. Here are four reasons to make the switch.
1. Convenience
While traditional fax machines may be tucked away in an obscure place, sending off a quick fax is simple when you’re at the office. But what happens when you have a fax to send or receive and aren’t at your workplace?
An estimated 76% of all workers avoid the office when they need to focus and get important work done. Traditional fax machines demand your presence. However, if you fax online, you can manage those important documents anywhere with a Wi-Fi connection and your favorite device. Nothing beats that kind of convenience.
2. Security
When you send or receive a fax over the internet, that faxed file is encrypted. That means it’s secure and won’t end up in the wrong hands. Plus, you don’t have to print faxes when you do so online, either.
Moreover, you’ll no longer have a lot of paperwork to shred or file away accordingly—and that could mean keeping fewer filing cabinets under lock and key. If you use cloud storage, your faxes will remain safe and secure online without any extra work or hassle on your side.
3. Efficiency
We’ve all been there—traditional faxing takes time. Are you adding in other tasks to get it all done? Multitasking leads to as much as a 40% drop in productivity. Every part of your typical routine becomes that much easier when you fax online. You no longer have to trek to the machine, print copies, or deal with unnecessary paperwork.
Modernize your workflow. Cut down on office supplies reserved for the fax machine, like paper and toner, and you’ll have a little extra room in the office. Additionally, you won’t have to keep stepping away from your desk for one simple task multiple times every day, either. Plus, you can fax anywhere, anytime, without worrying that someone on the other end turned off the fax machine when the workday finished.
4. Options
Are you using your laptop to send an online fax? What about your smartphone or tablet? With online faxing, like the services offered by eFax, you can even send a fax from Gmail.
When you fax online, you have plenty of options. Choose your favorite device and fax however you want. You no longer have to worry about fax phone lines or busy signals. Moreover, the sender and receiver can use different devices for faxing, as you aren’t tied to any one method.
The Bottom Line
When you want convenient, efficient, and secure faxing with plenty of options, traditional fax machines simply can’t keep up. Go modern with online fax solutions like eFax. By doing so, you’ll be able to send or receive a fax from anywhere. The old way of faxing can’t compete; all you need is a Wi-Fi connection to begin. Indeed, faxing online doesn’t get any easier.
